For communication to be successful, the message must flow both ways without any interruption – but you already knew that.
Even though we’re talking about virtual communication at the moment, you still need to include a certain dose of politeness when composing an email for your colleague, boss, or employee.
During your business communication, you will often need to compose thank you notes and emails. And even when the conversation doesn’t end the way you envisioned it, you still have to give thanks to the person on the other side.
I’m here to make your job a lot easier and save you the time you would spend thinking of an effective thank you email subject line that will start off your conversation properly.
Get your e-notes ready because I’ll be sharing ways to write effective thank you emails that will impress your reader.
Is Sending A Thank You Email Necessary?
Let’s start off with some convincing statistics.
You’d be surprised to find out that 94% of HR managers claim that it is advisable to send a thank you email after a job interview, a successful or unsuccessful business transaction, and so on.
Just to be clear, it’s not mandatory – no one will force you to write such emails, and it’s not in the rule book, but it’s highly recommended.
Giving your sincere thanks, even via emails, says a lot about you, your manners, and the way you treat your superiors, colleagues, and acquaintances.
But just sending a thank you email is not all there is to it.
The media you use to send it also carries some importance.
Namely, if it was a business transaction you were taking part in, and it didn’t go as you imagined – you can’t just send a thank you message on Instagram and call it a day.
You need to be professional.
According to research and HR managers, these are the parameters that show how acceptable it is to send thank you emails via different means of communication.
Let’s take a quick look at what the numbers have to say.
- Email – 94%
- Handwritten note – 86%
- Phone call – 56%
- Social media – 7%
- Text message – 5%
Before I go on, let me comment on this quickly.
As you can see, email is the most common but even more importantly, the most adequate means of communication when it comes to thank-you notes. Sending these types of notes via social media or a text message is in most cases considered very unprofessional.
When do you write thank you emails?
Here are scenarios when it’s appropriate to write a thank you note:
- After someone helps you for a job search
- After you’re done with a job interview
- When a customer makes a purchase
- Stating your general appreciation for something/someone
- When someone provides you with a networking contact
Subject Lines That Will Get Your Email Opened
Moving on with composing your email.
What should my email subject line be?
You need an engaging and to-the-point subject line if you want your thank-you email to be opened and read.
Now, we will go through a number of subject lines for thank you emails with a different purpose.
Thank You Email Subject Line After Interview
- Thank you for your time today!
- Thank you for the opportunity!
- Appreciate your time!
- I enjoyed meeting you!
- Thank you, [ interviewer’s name ]
Thank You Email Subject Line For Showing Appreciation
- A special thank you to [ recipient’s name ] !
- Showing our appreciation!
- Thank you for caring!
- Thank you and welcome!
- A great big THANK YOU!
- A huge THANK YOU to [ recipient’s name ]
- We appreciate you!
- We’re saying thank you!
- Thank you, friend.
Thank You Email Subject Line – Personalized
- [ recipient’s name ], thank you for all your support!
- [ recipient’s name ] – THANK YOU!
- Thank you for being a member of [ business name ].
- Welcome! Thank you for joining us!
- We’d personally like to thank you!
- Thank you for joining our newsletter, [ recipient’s name ] !
- [ recipient’s name ] , we can’t thank you enough!
- Thank you for caring!
- Thank you for your loyalty!
Thank You Email Subject Line – Sale Edition
- Our treat! Up to [ … % ] off the next purchase!
- Thank you! Customer appreciation sale starts TODAY!
- Thank you from us! [ … % ] off NOW!
- These deals are our way to say THANK YOU!
- Use our PROMO CODE [ code password ] as a THANK YOU!
- Thank you for choosing us! Here’s [ … % ] off your first purchase!
- Free shipping this week to show our appreciation!
- Thank you for doing business with us!
- THANK YOU for your recent purchase!
- Thank you for signing up!
- Thank you for being a member!
Using Emojis In Thank You Subject Lines
We have successfully started off the topic of acceptable email subject lines, so let’s take one step further.
Since virtual communication has become our daily routine, you’re not a stranger to using emojis in your messages and emails. However, how acceptable is this for business purposes?
What should you put in the subject line of a thank you email? Just words, or can you include an emoji as well?
Adding emojis to your subject lines is effective in certain cases. For instance, a thank you email sample with an emoji can be used for popular sales and short-term offers.
Here are a couple of examples:
- 🔔 OPEN NOW! We want to say thank you!
- 📧 Open for a surprise – a little thank you note to YOU from US!
- 🎁 Showing our appreciation – open now!
- We appreciate YOU 💓!
- 💌 We’d like to thank you with our limited offer!
- 💚 Don’t miss our [ … % ] off sale as a means of THANK YOU!
- This is how we say THANK YOU! 🙌
- Open your free thank you gift NOW! 🎁
Step-By-Step Guide To Writing A Thank You Email
Still not sure how to write an appropriate thank you email?
It’s super easy. You can just follow the steps I’ve outlined, and you’ll have an effective thank you email that’ll put a smile on your recipient’s face in just minutes.
- Pick Your Means Of Contact
The first step in compiling a thank you email is picking the appropriate means of contact.
As you could see from past examples, email is still the most effective – especially when it comes to business deals. You shouldn’t rely too much on phone calls. There is a chance that someone will not answer right away, you will give up after a few attempts and the intention of thanking someone will go into oblivion.
- Choose Your Recipients
Sending an email is always direct, even when it’s just a thank you note.
Sometimes you will be asked to address only one person you know by name, and sometimes you will have to address the entire team or organization. Either way, this is an indispensable part.
For example:
Dear [ recipient’s name ], / Greetings, / Hi everyone,
- Be Direct, But Polite
Although you are writing a thank you note, that doesn’t mean you shouldn’t keep it professional.
Even thank you emails require a dose of professionalism – especially if it was the first successful sale and you are expected to continue doing business with the person / organization on the other side.
Also, thank you notes are advisable after someone helped you in finding a job or gave a memorable reference.
For example, you can start off your email with:
I hope all is well. I just wanted to say thank you for the support you provided me with in my career search.
[ Continue with details ] . The information you gave me made all the difference and helped me get the position I was going for.
I am happy to report that I’ve [ mention your achievement ] .
Again, thank you for all of your efforts. I really appreciate it!
- Take Care Of Important Details
Grammar and spelling check!
Before you click on “send”, make sure that you’ve gone through your email a couple of times and corrected all your mistakes. Make sure you appropriately address the recipient, that you have correctly written the details for which you are grateful, etc.
- Sign Off
And lastly, signing off.
There are many ways to close your email. Here are some recommended examples when it comes to thank you emails:
- Gratefully,
- Kind regards,
- Best wishes,
- Many thanks,
- Thank you again,
- With gratitude,
- Respectfully,
- Thanks a bunch,
- Sincerely,
- Warm wishes,
Summing Up
Seems like you’re set to write your next thank you email.
As you can see, thank you emails are still an integral part of business communication, and in that regard – you should know how to compose them properly.
The most important thing that will make the reader open your mail is the subject line. It needs to be concrete, personal and engaging. In some cases, emojis are also allowed.
All in all, if you want to compose a 100% effective thank you email, use the tips and samples I laid out!
You’re welcome.